Information is the lifeblood of your business and the backbone of effective decision-making. So, it’s frustrating when your staff spend countless hours looking for lost information. Document Management can quickly overhaul these inefficiencies with an easy-to-implement storage and retrieval system, giving everyone instant access to all the information they need efficiently, economically and securely.
To put simply, Document Management allows you to create an electronic filing cabinet for all your business information. With it, you can capture, organize and access fixed content, images, documents, reports and other business-critical information. Locating stored information is simple via a universal interface, or even the web, so staff require minimal training resulting in a far more efficient way of working.
Document management also allows you to accurately and easily define the permissions for each user for enhanced security. Administrators can be assigned to centrally configure anddefine business rules. Furthermore, a digital signature is automatically applied to every document.To assist your business in meeting today’s document compliance regulations, the new retention policy feature allows documents to be deleted, or old versions to be purged, after a specified period.From one-user entry-level systems to enterprise-wide deployments handling thousands, document management is a totally scalable solution. Users and input devices, such as scanners and multifunctional devices (MFDs), can all be added to grow in-line with your business.